Job Opening - Office Administrator

JOB TITLE:  Office Administrator Guelph, ON Company: Rapid-Sell.ca Join our Team We’re looking for someone who thrives on organization, accuracy, and keeping things moving. This position is ideal for someone who enjoys office administration and bookkeeping but also doesn’t mind getting involved in the hands-on side of auctions when needed. If you like structure, numbers, and being the person that keeps everything on track, this role offers meaningful work with real impact. What You’ll Do Office Administration & Bookkeeping Prepare and process invoices, payments, and consignor settlements Track auction expenses including labour, advertising, and lotting costs Reconcile auction proceeds and assist with basic bookkeeping tasks Maintain organized digital and physical records Support reporting and documentation for completed auctions Assist with data entry, file management, and general office organization Auction Coordination Help manage auction timelines, scheduling, and internal tracking Communicate with consignors and buyers regarding auction details and pickups Ensure accurate lot information, pricing structure, and descriptions are entered Support the auction process from intake through to closing Asset Preparation & Operations Support Organize, tag, and track incoming assets Photograph items and write clear, accurate descriptions Verify serial numbers, model details, and condition Customer Support & Pick-Up Days Assist buyers during pick-up and help coordinate item retrieval Handle payments or cashier duties when required Help ensure pickups run efficiently and safely What We’re Looking For Experience with office administration and/or bookkeeping Strong attention to detail — especially with numbers and data Comfortable with spreadsheets, invoicing, and computer systems Ability to stay organized while managing multiple moving parts Clear and professional communication skills Experience in auction, accounting, inventory, or customer service is an asset Positive attitude and team-first mindset Work Environment Primarily office-based with occasional on-site or outdoor work Fast-paced, deadline-driven environment around auction closing periods Some physical activity including lifting (30+ lbs), walking, and standing Exposure to equipment, warehouses, and active pickup environments Why Join Rapid-Sell.ca? Be part of a growing, well-established auction company Play a key role in the financial and operational side of the business Gain experience in bookkeeping, operations, and logistics Work in a team that values reliability, accuracy, and accountability Your work directly impacts how smoothly auctions run and how accurately clients are paid. This role is critical to both customer satisfaction and company performance. If you’re organized, detail-focused, and take pride in keeping things accurate and on track, we’d like to hear from you. The current team member will provide hands-on training and is happy to support the transition, having thoroughly enjoyed their time in the role.   Please send resumes & cover letter to info@rapid-sell.ca or drop it at the office at 5665 Watson Rd. N, Guelph.